Board Support Solutions

At LK Secretarial Solutions we offer two different approaches to the specialty of Board support.  The first is minute taking and the other is a complete secretariat solution.

We are experienced at supporting boards of all sizes and at all levels.

Minute-taking solution:

If only minutes are required or too much time is being spent rewriting poorly drafted minutes, this is a good solution.

  • Minute-taking in person, over zoom or by audio and/or video recordings
  • Minutes are drafted and sent for review within a week.

Minute-takers could be used for:

  • when there is administration support available to a Board, but not the specialist skill of a minute-taker 
  • personnel discussions where a comprehensive record of the discussion is required
  • Annual General Meetings
  • Shareholder meetings
  • Conferences
  • Boards of Trustees.

Board Secretariat solution:

This is where there is no secretariat support for a Board.  

Below is a list of the most common tasks a Board needs from their secretariat. This is not a complete list of duties and can be customised based on the organisation’s needs.  All of these duties can be undertaken remotely.   

  • Meeting schedules and venue bookings
  • Arranging speakers and visitors
  • Preparation and distribution of Board papers either electronically or hard copies
  • Travel management
  • Tracking and scheduling of annual reviews of policies and procedures
  • Governance guidelines and policies
  • Minute taking
  • Tracking actions
  • Processing payments for Council members
  • Licenses and purchase of IT
  • Updating websites
  • Drafting correspondence and reports as required including the Annual Report
  • Onboarding new Board members

 As a guide for a Board that meets quarterly the Secretariat can be expected to work, on average, 10-15 hours per month.   

Please contact us to discuss your requirements.

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